Opportunities > Students > AAS Travel Support for NRAO Summer Students

AAS Travel Support for NRAO Summer Students

by Jeff Mangum last modified Dec 15, 2017 by Jim Braatz

AAS Travel Support for NRAO Summer Students

AAS Travel Support for NRAO Summer Students

 Important Dates

DateAction
Sept 24 Budget due to Jim Braatz
Sept 27 AAS Early Registration Deadline
Oct 3 AAS Abstract Deadline
Dec 21 Provide poster to Angie Babson for printing
Jan 8 AAS meeting begins


Overview

The NRAO has a small amount of funds to help students attend the winter meeting of the American Astronomical Society in the January following their appointment, for the purpose of presenting a poster describing their summer research project. If the NRAO advisor and program coordinators decide that it would be worthwhile for the student to attend this meeting, then the student should prepare a proposal, as described below.  It may be possible to support attendance at a meeting other than the AAS, based on the recommendation of the NRAO advisor.

This year's AAS meeting will be held from 8-12 January 2017 in National Harbor, MD, near Washington DC. The early registration deadline is Wednesday, 27 September 2017 and the abstract deadline is 3 October 2017.  More details and important dates can be found at the AAS website.

A Note About AAS Meeting Registration Type:

There are three possibilities for the registration category:

  • If this is the first AAS meeting that you have attended, you can register as an "Undergraduate Nonmember". You will be asked to identify the AAS Full Member to whom you are a guest. You can either use your NRAO advisor or the NRAO Student Programs Coordinator (Jim Braatz) for this assignment.
  • If you are already a AAS member, then register as such.
  • If you are not an AAS member, then you should become a "Junior Member" of the AAS, which will allow you to register as a AAS member.  NRAO does not reimburse membership fees.
  • For ALL of these types of registration, it is possible to volunteer to help out at the meeting.  This should be done as early as possible.  For more information, see the "volunteering" page.

To be eligible for NRAO support, the student must have submitted a written report outlining their summer research to their local Summer Student coordinator.  In addition, students should submit a brief proposal to the Summer Student program (see example below). Proposals should be composed in plain ascii text and emailed to by September 24, 2017.  Proposals that include contributing funds from the students' home institution or from the AAS (i.e. registration waived for volunteering) will be viewed very favorably, and are likely to receive the full amount requested of NRAO. We encourage students to contact their home departments early to investigate the possibility of matching funds.


 

Acknowledgments Must Go on the Poster

Students from Charlottesville or Socorro should include the statement: "The National Radio Astronomy Observatory is a facility of the National Science Foundation operated under cooperative agreement by Associated Universities, Inc.".  Students from Green Bank should have: "The Green Bank Observatory is a facility of the National Science Foundation operated under cooperative agreement by Associated Universities, Inc."  Most posters put this statement in the bottom margin or in an acknowledgments box.  Additionally, you should put the NSF and AUI logos, and either the NRAO or GBO logos on the presentation.  You may also acknowledge the specific program that funded you, for example "This project was funded by the NSF through the REU program at NRAO."  Or, "This project was completed as part of the NAC program at NRAO."  Or, "This project was completed as part of the summer internship program at NRAO."   Contact Jim Braatz if you are not sure which program funded your summer position.


Poster Printing


In preparation for the AAS meeting, please adhere to the following poster preparation guidelines:
 
·         With your mentor's help, prepare a poster. The poster must fit within an area of 44" x 44" and should be sized according to the templates below.
·         If you would like NRAO to print your poster, send a PDF of the poster to Angie Babson at ababson@nrao.edu no later than noon Thursday, December 21st
 
NRAO will ship posters printed here to the AAS hotel in time for the meeting.  See Jim Braatz at the undergrad reception on Monday or at the NRAO booth to get your poster.
 
If you do not meet the printing deadline, you will need to print your own poster at your university department or through a retailer. If you have to pay out of pocket, we may be able to reimburse you up to $50 for poster printing (NOTE: the actual cost to print a poster may cost twice this amount).





Student Proposal for AAS Travel Support

Students must submit a budget proposal to Jim Braatz by the end of the day on September 24, 2017.  A successful proposal should contain the following elements:

  1. Students name, institution, and contact information on September 26, 2017.
  2. Project Title, NRAO advisor, and any co-authors.
  3. Summary of results to be presented at AAS meeting.  (A few sentences, or an abstract.)
  4. Detailed budget request, including estimated airfare (US flag carrier, economy travel) and hotel cost, registration costs, and any contributing funds from students home institution.  Note, we will reimburse up to half the cost of a double room, so you should plan to share a room.

Example:

Proposal for NRAO Travel Support to AAS --  Jane Jansky
Presentation of Results from the Study of GRB 980329

Jane Jansky
Mid-USA University and National Radio Astronomy Observatory

Mia Mentor
National Radio Astronomy Observatory

The gamma-ray burst of 1998 March 29 (GRB 980329) had an unusually dim optical afterglow despite the fact that it was readily detectable at X-ray and radio wavelengths. Taylor et al. (1998) were the first to suggest this dimness was due to a high dust content in the region where the burst originated. Other explanations, however, require that the burst have occurred at a redshift of ~5. Taylor et al. monitored the afterglow for a month after the burst and have already published their results. We intend to present the results of follow-up observations made with the VLA at 8.46 GHz, 4.86 GHz, and 1.43 GHz for up to 500 days after the burst. We will discuss preliminary applications of models to the radio data as well as a broadband view of the afterglow to include x-ray and optical data.

We intend to present a poster at the 231st Meeting of the American Astronomical Society, 8-12 January, 2018 in National Harbor, MD.  A proposed and tentative budget is listed below:

Registration (AAS Undergraduate Nonmember rate): $ 183
Travel (economy air LAX-DCA R.T.)                $ 600
Shared taxi to/from airport($20 each way):       $ 40
Lodging (5 nights -shared double at conf hotel   $ 560
Per diem (5 days at $69 per day) :               $ 345
=======================================================
Total                                            $ 1728
Support from home institution                    $ 750
Total request from NRAO:                         $ 978