Opportunities > Students > AAS Travel Support for NRAO Summer Students

AAS Travel Support for NRAO Summer Students

by Jeff Mangum last modified Dec 05, 2016 by Lyndele von Schill

AAS Travel Support for NRAO Summer Students

AAS Travel Support for NRAO Summer Students

The NRAO has a small amount of funds to help students attend the winter meeting of the American Astronomical Society in the January following their appointment, for the purpose of presenting a poster describing their summer research project. If in discussion with the NRAO advisor it is decided that it would be worthwhile for the student to attend this meeting, then the student should prepare a proposal, as described below.

This year's AAS meeting will be held from 3-7 January 2017 in Grapevine, Texas. The early registration deadline is Thursday, 29 September 2016 and the abstract deadline is 4 October 2016.  More details and important dates can be found at the AAS website.

A Note About AAS Meeting Registration Type:

There are three possibilities for the registration category that you should register under:

  • If this is the first AAS meeting that you have attended, you can register as an "Undergraduate Nonmember". You will be asked to identify the AAS Full Member to whom you are a guest. You can either use your NRAO advisor or the NRAO Student Programs Coordinator for this assignment.
  • If you are already a AAS member, then register as such.
  • If you are not an AAS member, then you should become a "Junior Member" of the AAS, which will allow you to register as a AAS member.
  • For ALL of these types of registration, it is possible to volunteer to help out at the meeting.  This should be done as early as possible.  For more information, see the "volunteering" page.

To be eligible for NRAO support, the student must have submitted a written report outlining their summer research to their local Summer Student coordinator by September 15.  In addition, students should submit a brief proposal to the Summer Student program (see example below). Proposals should be composed in plain ascii text and emailed to by September 22, 2016. A small committee will meet shortly after the proposal deadline to decide the number and amount of the awards, and students will be informed of the results by September 28, 2016.  Provided that there are suitable funds available, almost all eligible applications will receive some funding. Proposals which include contributing funds from the students' home institution or from the AAS (ie registration waived for volunteering) will be viewed very favorably by the award committee, and are likely to receive the full amount requested of NRAO. We encourage students to contact their home departments early to investigate the possibility of matching funds. A successful proposal should contain the following elements:

  1. Students name, institution, and contact information on Wednesday September 28, 2016.
  2. Project Title, NRAO advisor, and any co-authors.
  3. Summary of results to be presented at AAS meeting.
  4. Detailed budget request, including estimated airfare (US flag carrier, economy travel) and hotel cost, registration costs, and any contributing funds from students home institution.

Once you are approved for funding:

  • We will submit a travel authorization for everyone, so you don't need to download that form for the AAS trip.  We will also generate a draft travel expense authorization (TEV) for each of you using your submitted budget expense information and submit your signed TEV with supporting receipts to our Fiscal division to process your reimbursements.
  • The default will be for you to receive your reimbursement as a direct deposit into the same bank account that you provided NRAO for your stipend payments.  If your bank information has changed please notify me as soon as possible.
  • We will also book and prepay your hotel room, so please indicate if you have a preferred roommate.  If you have already booked a room, plan to share with someone outside of the NRAO Student Programs, or need a single room, let us know.  We can also help book your plane ticket, so please send us your preferred itinerary once you have been approved for funding.

Successful awardees must acknowledge support from the NSF REU program in their AAS presentation. Additionally, the NSF and NRAO logos must appear on the presentation.

Poster Printing

In preparation for the AAS meeting, please adhere to the following poster preparation guidelines:
·         Prepare a poster, along with your mentor. The poster should be sized to 36" x 44" (see templates below)
·         Send a PDF of the poster to Angie Babson at ababson@nrao.edu no later than noon Monday, December 19th
·         No posters will be printed by NRAO after December 19th
NRAO will print the posters, and will ship them the AAS hotel in time for the meeting.
If you do not meet the printing deadline, you will need to print your own poster, and ask for reimbursement after the meeting. Because we can print the posters relatively inexpensively, we will reimburse you a maximum of $50 (NOTE: the actual cost to print a poster may cost twice this amount).

Example Student Proposal for AAS Travel Support

Proposal for Travel Support to AAS -- Ima Student
Presentation of Results from the Study of GRB 980329

Ima Student
Mid-USA University and National Radio Astronomy Observatory

Mia Mentor
National Radio Astronomy Observatory

The gamma-ray burst of 1998 March 29 (GRB 980329) had an unusually dim optical afterglow despite the fact that it was readily detectable at X-ray and radio wavelengths. Taylor et al. (1998) were the first to suggest this dimness was due to a high dust content in the region where the burst originated. Other explanations, however, require that the burst have occurred at a redshift of ~5. Taylor et al. monitored the afterglow for a month after the burst and have already published their results. We intend to present the results of follow-up observations made with the VLA at 8.46 GHz, 4.86 GHz, and 1.43 GHz for up to 500 days after the burst. We will discuss preliminary applications of models to the radio data as well as a broadband view of the afterglow to include x-ray and optical data.

We intend to present a poster at the 229th Meeting of the American Astronomical Society, 3-7 January, 2017 in Grapevine, TX.  A proposed and tentative budget is listed below:

Registration (AAS Undergraduate Nonmember rate): $ 208
Travel (economy air LAX-MCO R.T.)                $ 639
Supershuttle MCO to hotel ($20 each way):        $ 40
Lodging (5 nights -shared double at conf hotel   $ pd by NRAO
Per diem (5 days at $56 per day) :               $ 280
Poster Printing Costs:                           $ 100
Total                                            $ 1267
Support from home institution                    $ 600
Total request from NRAO:                         $ 667