Science > Meetings > 2016 > Molecular Gas in Galactic Environments > Presentations and Posters

Presentations and Posters

by Davis Murphy last modified Mar 28, 2016 by David Halstead

Presentation Guidelines for Best Results

  • Please use a 1280 x 800 resolution when preparing your presentations.
    • 4:3 (1024 x 768) presentations will still be supported.
  • Set any movies or animations to play automatically.
  • Sound in presentations will be supported - please let us know if your presentation contains sound so we can make sure to test it ahead of time.
  • Use the "Presenter Notes"
    • Our A/V system has undergone a massive upgrade this year and we finally have full support for presenter notes! The presenter view will be shown to you on a 50" monitor just in front of the first seating row.
  • Time your talk
    • The talk timer is divided into two sections: "Presentation" and "Q&A"
    • You will hear one chime when your Q&A time begins and two chimes when your time is up.
  • Presenters must come up to the video operators' table during the Q&A session immediately prior to their talk so we can get you mic'ed and do a final slide check.

Supported File Formats

  • Apple Keynote
  • Microsoft PowerPoint 2016
  • PDF

We have arranged for an Open Science Framework (OSF) hosting site with the Center for Open Science. The service is simple to use and allows us to quickly download and stage your presentation at the workshop.

In order to keep the talks flowing smoothly, please:

  • Upload your presentation to OSF as soon as possible. If you have a talk in the morning, we must have your presentation no later than 7 a.m. the morning of your talk. For afternoon talks, we must have it no later than noon the day of your talk.
  • Use this naming convention for your file: LastName_title of talk
  • Just to be on the safe side, please also have a copy of your talk ready on a USB flash drive.

Submitting your talk to OSF

Send an email to from the email account you would like used on the OSF.

The format of the email should be as follows:

Subject
LastName_Presentation title
Message body
Presentation abstract (if any)
Attachment
Your presentation file (e.g., PowerPoint, PDF, etc.)

Important note: This hosting site is open to the public (content may be found via search engine), but is not publicized beyond this workshop. If any content should NOT be publicly available, please let the A/V team know so that alternate arrangements can be made. This service also allows for a permanent archive, and gives presenters a direct link to give to colleagues, should you wish to share your presentation.


Poster Guidelines

If you are presenting a poster, you will be invited to present a one slide, one minute poster flash review during the meeting. You must upload your one slide through Open Science Framework (OSF) at least 48 hours before your flash session.

In addition, should you choose to publicly share PDF or PPT versions of your poster, you may submit your poster to OSF at any time before, during or after the workshop. We highly encourage you to do this.

For Poster Flash Sessions -

Submitting your poster flash slide to OSF

Send an email to from the email account you would like used on the OSF.

The format of the email should be as follows:

Subject
LastName_"Poster slide" (i.e. Smith_Poster slide)
Message body
Poster abstract (if any)
Attachment
Your poster one slide (PDF)

To Archive your Poster on the Workshop Website -

Submitting your poster to OSF

Send an email to from the email account you would like used on the OSF.

The format of the email should be as follows:

Subject
LastName_Poster title (i.e. Smith_Molecular Gas in Galactic Environments)
Message body
Poster abstract (if any)
Attachment
Your poster file (PDF)

Poster Dimensions

All accepted poster presentations should be no larger than 4'x3' and vertical in orientation.  T-pins will be provided for hanging. The poster area will be open during registration and throughout meeting.

Posters must be removed no later than 2 PM on Thursday, April 7.

Poster Orientation